SWINDON BUBBLE RUSH: EVENT DAY INFORMATION

We’re looking forward to seeing you at Swindon Bubble Rush on Saturday 15th June. On behalf of everyone at Bubble Rush and Brighter Futures we want to thank you for taking part, and for supporting the charity.

This pack has all the information you need to prepare for the day.

Where is it?

Lydiard Park, Lydiard Tregoze, Swindon SN5 3PA

For more information about getting to the venue and the facilities please visit their website:

https://www.lydiardpark.org.uk/info/11/plan-visit/4/plan-visit-1

Getting to the event:

By Car: Lydiard Park’s postcode for Sat Nav directions is SN5 3PA.
Please car share where possible to minimise queues. Please leave plenty of time to get parked up, walk to the event village and get registered.
The event village and start area is located close to the Forest Café. Parking will be on the event field.

To park follow signs for Lydiard Park NOT Lydiard House, via Hook Street. Look out for the event signs and follow the instructions of the car parking staff.

Parking is not permitted on or via Hay Lane by Lydiard House.

There is no charge for parking on the event field for Bubble Rush participants. Please have your tickets to hand in case you need to show your tickets to a marshal.

By Public Transport

For public transport options and to plan your journey please visit:

http://swindontravelchoices.co.uk

Where do I register on the day?

Please don’t forget to bring your tickets!
Your tickets were emailed to you when you completed the online sign-up process. If you don’t have this information please email our office or call us on 01270 524075 (our office hours are 9am to 5pm, Monday to Friday).

Please either print your tickets off and bring them with you to the event, or have them ready on your phone as an e-ticket as you will need this to register and pick up your t-shirt(s).

When you arrive at the event please make your way to the Event Village and report to the Registration Tent. We will scan your ticket and you will then be able to pick up your number and your pre-ordered t-shirt for everyone in your group.

Your race number needs to have any medical information and emergency contact details on the back, and then pinned to your t-shirt before the start of the Bubble Rush.

You can bring your own safety pins, but we will have some pins and pens handy as well.

What time do I need to arrive?

Please allow plenty of time to get parked up and walk to the event village. Registration for each Start Wave will open as follows:

11am start wave: Registration will be open from 9.30am. Your warm up will start at 10.45

12noon start wave: Registration will be open from 10.30am. Your warm up will start at 11.45

What happens on the day?

Once you have registered you can enjoy the bubby atmosphere! There will be stalls selling colourful accessories, like sunglasses, headbands and sun visors plus and entertainments for all. All profits from the sale of merchandise will go directly to Brighter Futures.

There will also be catering units selling hot and cold food and drinks.

Pose for group photos before and after the bubbles in our special FREE selfie tent.

Fifteen minutes before your start wave there will be a warm up – this is a short fun and family-friendly routine to get you ready to take on the bubbles.

Then there will be a short safety briefing and you’ll make your way to the start arch. That’s where we’ll start up the bubble cannons and you’ll be off.

For your safety, and the safety of everyone taking part, please pay attention to the safety briefing and any information given to you by the event staff and marshals at the start and around the course.

What’s the course?

  • Bubble Rush is a 5k course (3.1 miles) and there will be four bubble stations along the route pumping out different coloured bubbles.
  • The course is two laps of 2.5k so you will go through each bubble station twice.
  • The course is wheelchair and pushchair friendly. We advise that you bring a rain cover to protect the fabric of your wheelchair/pushchair.
  • If you would rather leave your pushchair at the side of the station whilst you go through the bubbles that is fine, just let one of the marshals know.
  • The run isn’t timed, so you can take as long as you need to complete the course.

Once you’ve crossed the Finish don’t forget to pick up your Bubble Rush medal!

Please remember that children under 16 years of age must be accompanied at all times and around the course by a paying adult whilst they are on the course. One adult can accompany a maximum of three children under 16.

If you are taking part with young children please keep hold of their hand in the bubbles.

Lost children:

In the event village: The organiser’s tent is the Lost Children point. It will be located next to the stage. Please make sure that children in your group are aware of this point and that they know to go there and report to the marshal on duty if they become lost, before or after the run.

On the course: Please tell your child to report to one of the Bubble Station marshals, who will notify the event team.

Photography and Filming:

There will be photographers in the event village and on the course. They have been authorised by the charity and/or the organiser to take photos and video, which we will share on our social media pages after the event. Give them a wave and a big smile as you go by!

We have also invited the local press, including TV and Radio, to cover the event.

We have also organised for this event to be filmed by our own crew.

In the event Terms & Conditions you have granted us permission to take photos/video and use them to report on the event and use in promotion of future Bubble Rush events. Please inform us if you would not like images of you taking part to be used. You can do this on event day by visiting the Event Organisers Tent. Please register first so that we can then use your Race Number to easily identify you in any images or video.

Please share your bubbles with us!

We’d love to see your photos of the day – you can tag us @bubblerush5k and @Brighter Futures GWH on Facebook, @BrighterfuturesNHS on Instagram, and @BF_NHS on Twitter. Use the #tags #bubblerush5k and #bubblerush2019.

Please take care through the bubbles

Bubble Rush is a fun family-friendly event, but please remember that you are taking part at your own risk. The organisers, Swindon Borough Council/Lydiard Park and Brighter Futures/Great Western Hospitals NHS Foundation Trust have taken every care to make sure all aspects of the event are organised to ensure you and your family have a safe and enjoyable day.

Please make sure you are aware of the Terms & Conditions of the event (available on our website) and contact us if you have any questions which are not covered by the T&Cs or the information in this document.

FREQUENTY ASKED QUESTIONS

What will happen if there is bad weather on event day?

Bubble Rush is not usually affected by rainfall on the event day. However, if the weather forecast is a cause for concern in the days before the event, e.g. high winds are forecast or ground conditions make it unsafe to use the venue, we will make a decision on whether it will go ahead at least 48 hours before event day.

If we decide to cancel or postpone the event we will notify everyone who has signed up by email and post updates on our Facebook event for Swindon Bubble Rush and the main Facebook page @bubblerush5k and on our website.

We will always try to rearrange the event for another date and offer the option to transfer your entry to the new date or a refund.

Can I transfer my place to someone if I’m unable to attend?

Yes, but please give us as much notice as possible. The deadline for making a transfer is 12 noon on the day before the event. Please email extremeadventureevents@gmail.com with your details and the details of the person who is taking your place, and their emergency contact details, or call the office on 01270 524075.

There is no fee for transferring your place.

We will not be able to transfer entries on the day of the event.

We are not able to offer a refund if you are unable to transfer your place.

Can my Under 3 year old get a t-shirt and medal?

Children under 3 take part for free, but do need to be registered. This will be done on arrival at the event, when you pick up your t-shirt and race number.

There will be a limited number of XS children’s t-shirts available for sale on the day, you can purchase these at £5 each. If you would like to ensure your little one gets a t-shirt you can purchase a child ticket online before the event.

What should I wear?

You can wear what you like! Any colourful or fancy dress is encouraged. You will be able to buy sun visors, head bands and sunglasses on the day to complete your outfit.

As the bubbles can reach 4 feet deep we advise that children wear eye protection – swimming goggles are perfect!

Remember that you will get a free white Bubble Rush t-shirt to wear through the bubbles. You will also be given a race number – and we need you to fill in details of any medical conditions and an emergency contact on the back of this before you pin it to your t-shirt.

We will have the details of your t-shirt order at Registration, but if you need to change this before the event please email us.

Please be aware that the coloured foam can stain some clothing, although it usually washes out. We recommend that you don’t come along in your best clothes or your newest white trainers!

Can I bring my dog?

No dogs are allowed to take part in Bubble Rush, go on to the course or go into the bubbles. This includes dogs being carried. This is for the health and safety of all our participants and the dog’s.

Dogs are welcome to accompany spectators but MUST be kept on a lead at all times and they must not be allowed to enter the bubbles.

All dog owners must clean up after their dog and dispose of waste in the designated bins.

Our marshals will ask spectators to remove dogs if they feel they are likely to cause a hazard to our runners.

Are Spectators allowed?

Most definitely! Please encourage friends and family to come and cheer you off at the start and finish. We recommend that spectators bring waterproof clothing as we can’t promise that they won’t get wet from the bubbles.

Any spectators wanting to bring a dog need to refer to the information above about dogs at Bubble Rush.

Is there a Bag Drop?

Please note there will not be a bag drop facility at this event. We advise you to only bring what you need for the run and to keep any important possessions locked safely in your car or left with any friends and family that are at the event with you.

The organisers, Swindon Borough Council, Lydiard Park or Brighter Futures will not be held responsible for any missing, stolen or damaged property.

Are there toilets at the venue?

There will be toilets in the event village, including a Disabled Toilet, in addition to those available at the venue.

AFTER THE EVENT

We recommend that you bring towels to help you dry off and protect the car’s upholstery.

There will be no facilities available for you to change, other than the toilets, so please leave a change clothes in your car or with family and friends who are spectating.

Paying in your sponsorship

Thank you for all your efforts to raise funds for Brighter Futures, the charity of the Great Western Hospital NHS Foundation Trust by taking part in Bubble Rush. Everyone at Brighter Futures is so grateful for your support.

Your registration fee covers the cost of the event only, so every penny or pound you raise will help people and their families living in your community and throughout Swindon and Wiltshire. With your help we can fund that extra special level of care in order to make a real difference to patients, their families and our staff who treat them, above what the NHS is able to provide.  We improve the hospital environment, fund ground-breaking research, support the development and training of hospital staff and provide state-of-the-art equipment.

You can direct your support specifically towards any project, ward, department or fund (for example the Cardiac Suite, Special Care Baby Unit, Children’s Ward or A&E) and we will ensure that your donation is used to help patients in that area.

It’s not too late to start fundraising! You can still set up an online donations page via Brighter Futures platform by clicking here, JustGiving or Virgin Money .

We ask that you don’t bring sponsorship money along on the day for security reasons.

It’s easy to get your money to Brighter Futures:

You can make a debit/credit card payment over the phone during office hours – Monday to Friday, between 9am – 5pm on 01793 605631.

You can return your sponsorship money and form by post. Please send a cheque made payable to Brighter Futures with the sponsor form to:
Brighter Futures. The Great Western Hospital, Brunel Treatment Centre,
Marlborough Road, Swindon SN3 6BB.

However you intend to pay in your sponsorship money please can we ask that it reaches Brighter Futures by Friday 26 July 2019.

Any other questions?

Contact Extreme Adventure on 01270 524075 (our office hours are 9am to 5pm)

Email: extremeadventureevents@gmail.com

Unfortunately we will not be able to answer questions on the morning of the event.

If we need to communicate any last minute changes to the event schedule we will email you and/or put a message on the Facebook Event for Swindon Bubble Rush / our Facebook page and Twitter @bubblerush5k