We’re looking forward to seeing you at Sheffield Bubble Rush on Saturday, 11th May. On behalf of everyone at Bluebell Wood Children’s Hospice we want to thank you for taking part and for supporting the charity.
This pack has all the information you need to prepare for the day.
You can download the document here: BR19 SHEFFIELD BUBBLE RUSH EVENT DAY INFORMATION
Where is it?
Rother Valley Country Park, Mansfield Road, Wales Bar, Sheffield S26 5PQ
For more information about the facilities, and directions to the venue please visit their website: http://www.rothervalleycountrypark.co.uk/
If you are driving to the event please follow signs to the Event Parking and the directions of the marshals.
Please be aware that traffic can get extremely busy on the approach to Rother Valley so please give yourselves enough time to get here.
You will need your ticket to show to the car parking marshals at the gate of Rother Valley to get free parking when you arrive. Spectators travelling separately will have to pay for parking, so we suggest you car share if at all possible.
Where do I register on the day?
Please don’t forget to bring your tickets!
Your tickets were emailed to you when you completed the online sign-up process. If you don’t have this information please email our office and we will re-send them (office hours are 9am to 5pm, Monday to Friday).
Please either print your tickets off and bring them with you to the event, or have them ready on your phone as an e-ticket, as you will need this to register and pick up your free t-shirt(s).
When you arrive at the event please make your way to the Bubble Village and report to the Registration Tent (look for the red flags). Show your ticket to the Registration staff and they will issue your race numbers and you can then collect your pre-ordered t-shirts.
Your race number needs to have any medical information and emergency contact details on the back, and should be pinned to your t-shirt before the start of the Bubble Rush. You can bring your own safety pins, but we will have some pins and pens handy as well.
What time do I need to arrive?
Please arrive for registration an hour before your Start Wave. We recommend that you arrive in plenty of time to get any merchandise you want and take advantage of the refreshments available.
10.30am – PINK WAVE: Registration will be open from 9.30am. Your warm up will start at 10.15am
11am – YELLOW WAVE: Registration will be open from 10am. Your warm up will start at 10.45
12noon – GREEN WAVE: Registration will be open from 11am. Your warm up will start at 11.45
What happens on the day?
Once you have registered you can enjoy the bubby atmosphere! There will be a stall selling colourful accessories, like sunglasses, headbands and sun visors; plus facepainters and all the usual attractions at Rother Valley to enjoy. All profits from the sale of merchandise will go directly to Bluebell Wood Children’s Hospice.
There will also be catering units selling hot and cold food and drinks.
Fifteen minutes before your start wave there will be a warm up – this is a short fun and family-friendly routine to get you ready to take on the bubbles. We’d like to thank Stepping Out Dance School for the warm up!
Then there will be a short safety briefing and you’ll make your way to the start. That’s where we’ll start up the bubble cannons and you’ll be off.
For your safety, and the safety of everyone taking part, please pay attention to the safety briefing and any information given to you by the event staff and marshals at the start and around the course.
What’s the course?
- Bubble Rush is a 5k course (3.1 miles) and there will be four bubble stations along the route pumping out different coloured bubbles.
- The course is two laps of 2.5k so you will go through each coloured bubble station twice.
- The run isn’t timed, so you can take as long as you need to complete the course.
- The course is wheelchair and pushchair friendly. We advise that you bring a rain cover to protect the fabric of your wheelchair/pushchair. Please be aware that parts of the course, including the bubble stations, are on grass.
- If you would rather leave your pushchair or wheelchair at the side of the station whilst you go through the bubbles that is fine, just let one of the marshals know.
Once you’ve crossed the Finish don’t forget to pick up your Bubble Rush medal!
There will be bottled water at the finish for every bubbler.
Please remember that children under 16 years of age must be accompanied at all times by a paying adult whilst they are on the course. One adult can accompany a maximum of three children under 16.
If you are taking part with young children please keep hold of their hand in the bubbles.
In the event village: The Registration tent is the Lost Children point. It will have a yellow ‘Lost Children’ flag outside. Please make sure that children in your group are aware of this point and that they know to go there and report to the marshal on duty if they become lost, before or after the run.
On the course: Please tell your child to report to one of the Bubble Station marshals, who will notify the event team.
Photography and Filming:
There will be photographers in the event village and on the course. They have been authorised by the charity and/or the organiser to take photos and video, which we will share on our social media pages after the event. Give them a wave and a big smile as you go by!
We have also invited the local press, including TV and Radio, to cover the event.
In the event Terms & Conditions you have granted us permission to take photos/video and use them to report on the event and use in promotion of future Bubble Rush events. Please inform us if you would not like images of you taking part to be used. You can do this on event day by visiting the Event Organisers in the Registration tent and giving us details of your Race Number.
Please share your bubbles with us!
We’d love to see your photos of the day – you can tag us @bubblerush5k and @Bluebellwoodchildrenshospice on Facebook. We’re also on Instagram, Twitter and YouTube. Use the #tags #bubblerush5k and #bubblerush2019
Please take care through the bubbles
Bubble Rush is a fun family-friendly event, but please remember that you are taking part at your own risk. The organisers, Rother Valley Country Park and Bluebell Wood Children’s Hospice have taken every care to make sure all aspects of the event are organised to ensure you and your family have a safe and enjoyable day.
Please make sure you are aware of the Terms & Conditions of the event (available on the Event Booking page) and contact us if you have any questions which are not covered by the T&Cs or the information in this document.
FREQUENTY ASKED QUESTIONS
What will happen if there is bad weather on event day?
Bubble Rush is not usually affected by rainfall on the event day. However, if the weather forecast is a cause for concern in the days before the event, e.g. high winds are forecast or ground conditions make it unsafe to use the venue, we will make a decision on whether it will go ahead at least 48 hours before event day.
If we decide to cancel or postpone the event we will notify everyone who has signed up by email and post updates on our Facebook page @bubblerush5k and on our website.
We will always try to rearrange the event for another date and offer the option to transfer your entry to the new date or a refund.
Can people sign up on the day?
If you have friends who would like to join you at Bubble Rush it will be possible to sign up on the day.
They will need to register from 10am for the 10.30am wave and 11.30am for the 12 o’clock wave.
On the day tickets will be price at: Adult – £25 / Child: £15
We can accept payment by cash and debit card.
Can I transfer my place to someone if I’m unable to attend?
Yes, but please give us as much notice as possible. The deadline for making a transfer is 3pm on the day before the event. Please email firstname.lastname@example.org with your details and the details of the person who is taking your place, and their emergency contact details.
There is no fee for transferring your place. Please note Child tickets cannot be transferred to Adults, please contact the office in these cases.
We will not be able to transfer entries on the day of the event.
We are not able to offer a refund if you are unable to transfer your place.
Can my Under 3 year old get a t-shirt and medal?
Children under 3 take part for free, but do need to be registered. This will be done on arrival at the event, when you pick up your t-shirt and race number.
There will be a limited number of XS children’s t-shirts available for sale on the day, you can purchase these at £5 each. If you would like to ensure your little one gets a t-shirt you can purchase a child ticket online before the event. Everyone wearing a Bubble Rush t-shirt gets a medal at the finish.
What should I wear?
You can wear what you like! Any colourful or fancy dress is encouraged. You will be able to buy sun visors, head bands and sunglasses on the day to complete your outfit.
As the bubbles can reach 4 feet deep we advise that children wear eye protection – swimming goggles are perfect!
Remember that you will get a free white Bubble Rush t-shirt to wear through the bubbles. You will also be given a race number – and we need you to fill in details of any medical conditions and an emergency contact on the back of this before you pin it to your t-shirt.
We will have the details of your t-shirt order at Registration, but if you need to change this before the event please email us.
Please be aware that the coloured foam can stain some clothing, although it usually washes out. We recommend that you don’t come along in your best clothes or your newest white trainers!
Can I bring my dog?
No dogs are allowed to take part in Bubble Rush, go on to the course or go into the bubbles. This includes dogs being carried. This is for the health and safety of all our participants and the dog’s.
Dogs are welcome to accompany spectators but MUST be kept on a lead at all times and they must not be allowed to enter the bubbles.
Our marshals will ask spectators to remove dogs if they feel they are likely to cause a hazard to our runners.
Are Spectators allowed?
Most definitely! Please encourage friends and family to come and cheer you off at the start and finish. We recommend that spectators bring waterproof clothing as we can’t promise that they won’t get wet from the bubbles.
Any spectators wanting to bring a dog need to refer to the information above about dogs at Bubble Rush.
Please refer to the parking information on page 1 for charges for spectators travelling to Rother Valley Country Park.
Is there a Bag Drop?
Please note there will not be a bag drop facility at this event
Are there toilets at the venue?
There will be toilets in the event village, including a Disabled Toilet, in addition to those available at the venue.
AFTER THE EVENT
You will get damp as you go around the course, so we recommend that you bring towels and a change of clothes for the journey home, or so that you can stay on and enjoy the other attractions available at Rother Valley Country Park. If you’re not planning to change some spare towels to protect the car’s upholstery might also be a good idea!
There will be no facilities available for you to change, other than the toilets, so please leave a change of clothes in your car or with family and friends who are spectating.
Paying in your sponsorship
Thank you for all your efforts to raise funds for Bluebell Wood Children’s Hospice by taking part in Bubble Rush. Everyone at the hospice is so grateful for your support.
Don’t worry, there’s still time to support Bluebell Wood Children’s Hospice when you wade through the bubbles!
Visit BT MyDonate to set up an online fundraising page straight away, or skip the forms altogether and make a one-off donation to the hospice by clicking here (please let the hospice know you’re donating as part of your Bubble Rush entry so they can thank you properly).
Your ticket covers the cost of putting on this event so any extra you can give will make a huge difference to children and families at the hospice.
We’re happy to accept sponsor money on the day. There’ll be a tent set up for collecting any sponsorship money and you’ll get a receipt on the day and a thank you afterwards.
This is also the place to collect your limited edition Bluebell Wood drinks bottle as a thank you to anyone raising over £45. If you’ve raised this on-line, then we’ll already be aware, you just need to give us your name and we’ll have your bottle ready for you. Alternatively, if you’ve raised the money through sponsorship we’ll need you to bring your sponsorship form on the day to claim your bottle.
If you’d prefer to pay your sponsorship in afterwards you can do this in a number of ways:
Send a cheque for the total sponsorship, along with the completed sponsor forms, to Bluebell Wood Children’s Hospice, Cramfit Road, North Anston, Sheffield , S25 4AJ
Pay on-line at https://www.bluebellwood.org/donate clearly stating that the donation is for Bubble Rush sponsorship
Finally, you can drop the sponsorship directly into the hospice or one of the Bluebell Wood hospice shops.
If people have ticked the Gift Aid box on your sponsorship form, we need the form as well as the money.
However you intend to pay in your sponsorship money we would be most grateful if it could reach us by 11th June.
Meet your fellow bubblers – Ella and her family
Joining you in the bubble bath of colour on Saturday will be Ella and her mum, Joanne, who are supported at Bluebell Wood.
Ella proved medics wrong after being diagnosed with a terminal brain tumour as a toddler and now, aged 15, visits the hospice for respite.
Joanne said, “We surround Ella with positivity and so does Bluebell Wood. The Bubble Rush is a fun event we can enjoy with Ella in her wheelchair and it gives us the opportunity to say thank you and help the wonderful work the hospice does.”
To find out how Bluebell Wood supports more families like Ella’s live with love and laughter every day please visit their website.
We’ll see you in the bubbles!
Any other questions?
Contact Extreme Adventure on 01270 524075 (our office hours are 9am to 5pm)
Unfortunately, we will not be able to answer questions on the morning of the event.
If we need to communicate any last minute changes to the event schedule we will email you and put a message on the Facebook Event for Sheffield Bubble Rush / and Twitter @bubblerush5k