NOTTINGHAM BUBBLE RUSH – EVENT DAY INFORMATION

We’re looking forward to seeing you at Nottingham Bubble Rush on Saturday 15th June. On behalf of everyone at Bubble Rush and Rainbows we want to thank you for taking part, and for supporting the charity.

This pack has all the information you need to prepare for the day.

Where is it?

Forest Recreation Ground, Gregory Boulevard, Nottingham NG7 6LD

For more information about the facilities visit the website:

http://www.nottinghamcity.gov.uk/leisure-and-culture/events-markets-parks-and-museums/parks-and-open-spaces/find-your-local-park/forest-recreation-ground/

Getting to the event

Please, wherever possible use public transport when attending the event.  Allow plenty of time to walk to the event village, register and pick up your t-shirts.

Bus: Regular buses run to and from the site located on Mansfield Road. There are a number of bus stops that are in easy reach of the park including

  • Forest Gates, Mansfield Road
  • Sherwood Rise
  • Forest Ride Park and Ride site
  • Djanogly College, Gregory Boulevard

 Tram: The NET tram stop for the Forest is located at the North West corner of the site at the park and ride. From here trams run on a frequent basis north to Hucknall or south to the city centre and train station. See thetram.net for more information.

By Car: If you plan to drive, please consider car-sharing to reduce the impact on both the environment and other park users. Parking may be limited.

The Forest Recreation Ground can be accessed by using the postcode NG7 6HB.

Where do I register on the day?

Please don’t forget to bring your tickets!
Your tickets were emailed to you when you completed the online sign-up process. If you don’t have this information please email our office (office hours are 9am to 5pm, Monday to Friday).

Please either print your tickets off or have them ready on your phone as an e-ticket, as you will need this to register and pick up your t-shirt(s).

When you arrive at the event please make your way to the Bubble Village (located near the Pavilion and café) and report to the Registration Tent. We will scan your ticket and you will then be able to pick up your number and your pre-ordered t-shirt for everyone in your group.

Your race number needs to have any medical information and emergency contact details written on the back, and then pinned to your t-shirt before the start of the Bubble Rush.

You can bring your own safety pins, but we will have some pins and pens handy as well.

What time do I need to arrive?

Please arrive an hour before your Start Wave.

11am start wave: Registration will be open from 9.30am. Your warm up will start at 10.45

12noon start wave: Registration will be open from 11am. Your warm up will start at 11.45

What happens on the day?

Once you have registered you can enjoy the bubby atmosphere! There will be stalls selling colourful accessories, like sunglasses, headbands and sun visors. All profits from the sale of merchandise will go directly to Rainbows Hospice for Children & Young People.

The Park Café will be open and selling hot and cold food and drinks.

Pose for group photos before and after the bubbles in our special FREE selfie tent.

Fifteen minutes before your start wave there will be a warm up – this is a short fun and family-friendly routine to get you ready to take on the bubbles.

Then there will be a short safety briefing and you’ll make your way to the start arch. That’s where we’ll start up the bubble cannons and you’ll be off.

For your safety, and the safety of everyone taking part, please pay attention to the safety briefing and any information given to you by the event staff and marshals at the start and around the course.

What’s the course?

  • Bubble Rush is a 5k course (3.1 miles) and there will be four bubble stations along the route pumping out different coloured bubbles.
  • The course is two laps of 2.5k so you will go through each bubble station twice.
  • The course is wheelchair and pushchair friendly. We advise that you bring a rain cover to protect the fabric of your wheelchair/pushchair.
  • If you would rather leave your pushchair at the side of the station whilst you go through the bubbles that is fine, just let one of the marshals know.
  • The run isn’t timed, so you can take as long as you need to complete the course.

Once you’ve crossed the Finish don’t forget to pick up your Bubble Rush medal!

Please remember that children under 16 years of age must be accompanied at all times by a paying adult whilst they are on the course. One adult can accompany a maximum of three children under 16.

If you are taking part with young children please keep hold of their hand in the bubbles.

Lost children:

In the event village: The organiser’s tent is the Lost Children point. It is bright red and will have a yellow ‘Lost Children’ flag outside. Please make sure that children in your group are aware of this point and that they know to go there and report to the marshall on duty if they become lost, before or after the run.

On the course: Please tell your child to report to one of the Bubble Station marshalls, who will notify the event team.

Photography and Filming:

There will be photographers in the event village and on the course. They have been authorised by the charity and/or the organiser to take photos and video, which we will share on our social media pages after the event. Give them a wave and a big smile as you go by!

We have also invited the local press, including TV and Radio, to cover the event.

In the event Terms & Conditions you have granted us permission to take photos/video and use them to report on the event and use in promotion of future Bubble Rush events. Please inform us if you would not like images of you taking part to be used. You can do this on event day by visiting the Event Organisers Tent once you have registered and giving us details of your Race Number.

Please share your bubbles with us!

We’d love to see your photos of the day – you can tag us @bubblerush5k and @rainbowsfanpage on Facebook, @RainbowsHospice on Instagram and Twitter. Use the #tags #bubblerush5k and #bubblerush2019

Please take care through the bubbles

Bubble Rush is a fun family-friendly event, but please remember that you are taking part at your own risk. The organisers, Nottingham City Council/Forest Recreation Ground and Rainbows have taken every care to make sure all aspects of the event are organised to ensure you and your family have a safe and enjoyable day.

Please make sure you are aware of the Terms & Conditions of the event (available on the Event Booking page) and contact us if you have any questions which are not covered by the T&Cs or the information in this document.

 FREQUENTY ASKED QUESTIONS

What will happen if there is bad weather on event day?

Bubble Rush is not usually affected by rainfall on the event day. However, if the weather forecast is a cause for concern in the days before the event, e.g. high winds are forecast or ground conditions make it unsafe to use the venue, we will make a decision on whether it will go ahead at least 48 hours before event day.

If we decide to cancel or postpone the event we will notify everyone who has signed up by email and post updates on our Facebook event page @bubblerush5k and on our website.

We will always try to rearrange the event for another date and offer the option to transfer your entry to the new date or a refund.

Can I transfer my place to someone if I’m unable to attend?

Yes, but please give us as much notice as possible. The deadline for making a transfer is 12noon on the day before the event. Please email extremeadventureevents@gmail.com with your details and the details of the person who is taking your place, and their emergency contact details. You can also call our office on 01270 524075.

There is no fee for transferring your place.

We will not be able to transfer entries on the day of the event.

We are not able to offer a refund if you are unable to transfer your place.

Can my Under 3 year old get a t-shirt and medal?

Children under 3 take part for free, but do need to be registered. This will be done on arrival at the event, when you pick up your t-shirt and race number.

There will be a limited number of XS children’s t-shirts available for sale on the day, you can purchase these at £5 each. If you would like to ensure your little one gets a t-shirt you can purchase a child ticket online before the event.

What should I wear?

You can wear what you like! Any colourful or fancy dress is encouraged. You will be able to buy sun visors, head bands and sunglasses on the day to complete your outfit.

As the bubbles can reach 4 feet deep we advise that children wear eye protection – swimming goggles are perfect!

Remember that you will get a free white Bubble Rush t-shirt to wear through the bubbles. You will also be given a race number – and we need you to fill in details of any medical conditions and an emergency contact on the back of this before you pin it to the front of your t-shirt.

We will have the details of your t-shirt order at Registration, but if you need to change this before the event please email us.

Please be aware that the coloured foam can stain some clothing, although it usually washes out. We recommend that you don’t come along in your best clothes or your newest white trainers!

Can I bring my dog?

No dogs are allowed to take part in Bubble Rush, go on to the course or go into the bubbles. This includes dogs being carried. This is for the health and safety of all our participants and the dog’s.

Dogs are welcome to accompany spectators but MUST be kept on a lead at all times and they must not be allowed to enter the bubbles.

Our marshals will ask spectators to remove dogs if they feel they are likely to cause a hazard to our runners.

Are Spectators allowed?

Most definitely! Please encourage friends and family to come and cheer you off at the start and finish. We recommend that spectators bring waterproof clothing as we can’t promise that they won’t get wet from the bubbles.

Any spectators wanting to bring a dog need to refer to the information above about dogs at Bubble Rush.

Is there a Bag Drop?

Please note there will not be a bag drop facility at this event

Are there toilets at the venue?

There will be toilets in the event village, including a Disabled Toilet, in addition to those available at the venue.

AFTER THE EVENT

We recommend that you bring towels to help you dry off and protect the car’s upholstery.

There will be no facilities available for you to change, other than the toilets, so please leave a change clothes in your car or with family and friends who are spectating.

Paying in your sponsorship

Thank you for all your efforts to raise funds for Rainbows Hospice by taking part in Bubble Rush. Everyone at Rainbows Hospice is so grateful for your support.

Your registration fee covers the cost of the event only, so every penny or pound you raise will help support the children, young people and their families who use Rainbows Hospice in Nottingham and throughout East Midlands

It’s not too late to start fundraising! You can still set up an online donations page here https://bit.ly/2GTBrCC

We ask that you don’t bring sponsorship money along on the day for safety reasons.

It’s easy to get your money to the charity:

You can send us any funds raised in one of three simple ways:

1) Send us a cheque, quoting “Notts Bubble/yourname” with your full address to
Rainbows Hospice
Lark Rise
Loughborough
LE11 2HS

2) Pay the money into our account by bank transfer quoting “Notts Bubble/yourname”
Please contact us for details

3) Close your JustGiving page so that the money comes to us automatically.

Any other questions?

Contact Extreme Adventure on 01270 524075 (our office hours are 9am to 5pm)

Email: extremeadventureevents@gmail.com

Unfortunately we will not be able to answer questions on the morning of the event.

If we need to communicate any last minute changes to the event schedule we will email you and put a message on the Facebook Event for Nottingham Bubble Rush, our Facebook page @bubblerush5k, Twitter