We’re looking forward to seeing you at Coventry Bubble Rush on Saturday 13th April.
On behalf of everyone at Mary Ann Hospice we want to thank you for taking part in Bubble Rush, and for supporting the charity.
This page has all the information you need to prepare for the day.
Where is it?
Heart of England Conference & Events Centre, Meriden Road, Fillongley, CV7 8DX.
For more information about the facilities at Heart of England and directions to the venue please visit this website https://heartofengland.co.uk/about/location/
There is no charge for car parking at the Heart of England, however if you would like to make a donation to Mary Ann Evans Hospice on arrival there will be volunteers from the charity running a bucket collection.
Where do I register on the day?
Please don’t forget to bring your tickets!
Your tickets were emailed to you when you completed the online sign-up process. If you don’t have this information please check the Junk folder in your email Inbox or, if necessary, email our office so that we can re-issue them (office hours are 9am to 5pm, Monday to Friday).
Please either print your tickets off and bring them with you to the event, or have them ready on your phone as an e-ticket, as you will need this to register and pick up your free t-shirt(s).
When you arrive at the event please make your way to the Bubble Village and report to the Registration Tent (look for the red flags). We will scan your ticket and you will then be able to pick up your number and your pre-ordered t-shirt for everyone in your group.
Your race number needs to have any medical information and emergency contact details on the back, and then pinned to your t-shirt before the start of the Bubble Rush.
You can bring your own safety pins, but we will have some pins and pens handy as well.
What time do I need to arrive?
Please arrive an hour before your Start Wave.
11am start wave: Registration will be open from 9.30am. Your warm up will start at 10.45
12noon start wave: Registration will be open from 10.45am. Your warm up will start at 11.45
What happens on the day?
Once you have registered you can enjoy the bubbly atmosphere! There will be stalls selling colourful accessories, like sunglasses, headbands and sun visors. All profits from the sale of merchandise will go directly to Mary Ann Evans Hospice.
There will also be catering units selling hot and cold food and drinks.
Fifteen minutes before your start wave there will be a warm up – this is a short fun and family-friendly routine to get you ready to take on the bubbles.
Then there will be a short safety briefing and you’ll make your way to the start arch. That’s where we’ll start up the bubble cannons and you’ll be off.
For your safety, and the safety of everyone taking part, please pay attention to the safety briefing and any information given to you by the event staff and marshals at the start and around the course.
What’s the course?
Bubble Rush is a 5k course (3.1 miles) and there will be four bubble stations along the route pumping out different coloured bubbles.
- The course is two laps of 2.5k so you will go through each bubble station twice.
- The course is wheelchair and pushchair friendly. We advise that you bring a rain cover to protect the fabric of your wheelchair/pushchair.
- If you would rather leave your pushchair at the side of the station whilst you go through the bubbles that is fine, just let one of the marshals know.
Once you’ve crossed the Finish don’t forget to pick up your Bubble Rush medal!
Please remember that children under 16 years of age must be accompanied at all times by a paying adult whilst they are on the course. One adult can accompany a maximum of three children under 16.
If you are taking part with young children please keep hold of their hand in the bubbles.
In the event village: The organiser’s tent is the Lost Children point. It is bright red and will have a yellow ‘Lost Children’ flag outside. Please make sure that children in your group are aware of this point and that they know to go there and report to the marshal on duty if they become lost, before or after the run.
On the course: Please tell your child to report to one of the Bubble Station marshals, who will notify the event team.
Photography and Filming:
There will be photographers in the event village and on the course. They have been authorised by the charity and/or the organiser to take photos and video, which we will share on our social media pages after the event. Don’t forget to give them a wave and a big smile as you go by!
We have also invited the local press, including TV and Radio, to cover the event.
In the event Terms & Conditions you have granted us permission to take photos/video and use them to report on the event and use in promotion of Bubble Rush and the charity. Please inform us if you would not like images of you taking part to be used. You can do this on event day by visiting the Event Organisers Tent and giving us details of your Race Number.
Please share your bubbles with us!
We’d love to see your photos of the day – you can tag us @bubblerush5k and @maryannevanshospice on Facebook, Instagram, Twitter and YouTube. Use the #tags #bubblerush5k and #bubblerush2019
Please take care through the bubbles
Bubble Rush is a fun family-friendly event, but please remember that you are taking part at your own risk. The organisers, Heart of England Conference & Events Centre and Mary Ann Hospice have taken every care to make sure all aspects of the event are organised to ensure you and your family have a safe and enjoyable day.
Please make sure you are aware of the Terms & Conditions of the event and contact us if you have any questions which are not covered by the T&Cs or the information in this document.
FREQUENTY ASKED QUESTIONS
What will happen if there is bad weather on event day?
Bubble Rush is not usually affected by rainfall on the event day. However, if the weather forecast is a cause for concern in the days before the event, e.g. high winds are forecast or ground conditions make it unsafe to use the venue, we will make a decision on whether it will go ahead at least 48 hours before event day.
If we decide to cancel or postpone the event we will notify everyone who has signed up by email and post updates on our Facebook page @bubblerush5k and on our website https://bubble-rush.co.uk/event/coventry-bubble-rush/.
We will always try to rearrange the event for another date and offer the option to transfer your entry to the new date or a refund.
Can people sign up on the day?
If you have friends who would like to join you at Bubble Rush it will be possible to sign up on the day and join the 11am or 12 o’clock start waves.
They will need to register from 10am.
On the day tickets will be priced at:
Adult: £20 each
Child: £10 each.
We can accept payment by cash and debit card.
Can I transfer my place to someone if I’m unable to attend?
Yes, but please give us as much notice as possible.
The deadline for making a transfer is 5pm on the day before the event.
Please email firstname.lastname@example.org with your details and the details of the person who is taking your place, and their emergency contact details.
There is no fee for transferring your place.
We will not be able to transfer entries on the day of the event.
We are not able to offer a refund if you are unable to transfer your place.
Can my Under 3 year old get a t-shirt and medal?
Children under 3 take part for free, but do need to be registered. This will be done on arrival at the event, when you pick up your t-shirt and race number.
There will be a limited number of XS children’s t-shirts available for sale on the day, you can purchase these at £5 each. If you would like to ensure your little one gets a t-shirt you can purchase a child ticket online before the event.
What should I wear?
You can wear what you like! Any colourful or fancy dress is encouraged. You will be able to buy sun visors, head bands and sunglasses on the day to complete your outfit.
As the bubbles can reach 4 feet deep, we advise that children wear eye protection – swimming goggles are perfect!
Remember that you will get a free white Bubble Rush t-shirt to wear through the bubbles. You will also be given a race number – and we need you to fill in details of any medical conditions and an emergency contact on the back of this before you pin it to your t-shirt.
We will have the details of your t-shirt order at Registration, but if you need to change this before the event please email us.
Please be aware that the coloured foam can stain some clothing, although it usually washes out. We recommend that you don’t come along in your best clothes or your newest white trainers!
Are Spectators allowed?
Most definitely! Please encourage friends and family to come and cheer you off at the start and finish. We recommend that spectators bring waterproof clothing as we can’t promise that they won’t get wet from the bubbles.
Any spectators wanting to bring a dog need to refer to the information above about dogs at Bubble Rush.
Can I bring my dog?
No dogs are allowed to take part in Bubble Rush, go on to the course or go into the bubbles. This includes dogs being carried. This is for the health and safety of all our participants and the dog’s.
Dogs are welcome to accompany spectators but MUST be kept on a lead at all times and they must not be allowed to enter the bubbles.
Our marshals will ask spectators to remove dogs if they feel they are likely to cause a hazard to our runners.
Dog owners are responsible for cleaning up after their dog, and disposing of dog poo bags.
Is there a Bag Drop?
Mary Ann Hospice will be running a bag drop, where you can leave one item, e.g. a backpack, in return for a donation to the charity. Please ensure that you collect your bag promptly at the end of the event.
Please note that all bags are left at the owner’s risk and the organiser, the charity and the venue take no responsibility for any items you leave at the Bag Drop
Are there toilets at the venue?
There will be toilets at the venue, including facilities for the Disabled.
AFTER THE EVENT
We recommend that you bring towels to help you dry off and protect your car’s upholstery.
There will be no facilities available for you to change, other than the toilets, so please leave a change clothes in your car or with family and friends who are spectating.
Paying in your sponsorship
Thank you for all your efforts to raise funds for Mary Ann Hospice by taking part in Bubble Rush. Everyone at the charity is so grateful for your support.
Your registration fee covers the cost of the event only, so every penny or pound you raise will help people and their families living in your community and throughout North Warwickshire.
It’s not too late to start fundraising! You can still set up an online donations page here https://www.justgiving.com/start-fundraising/
It’s easy to get your money to the charity:
Sponsor money can be brought on the day, please take it the Mary Ann Evans Hospice team member at the Tombola Stall. If people have ticked the Gift Aid box on your sponsorship form, don’t forget to bring the form as well as the money.
Cheques need to be made payable to ‘Mary Ann Evans Hospice’.
Payment can also be made via BACS NatWest sort code: 54.21.13 a/c 56432909.
If paying via BACS please include your email address as a reference so that the hospice can acknowledge receipt of the donation.
Please send in or pay donations by 30th April.
Questions about fundraising/paying in sponsorship contact the Mary Ann Hospice Fundraising Team: 024 76865437
Any other questions?
Contact Extreme Adventure on 01270 524075 (our office hours are 9am to 5pm)
Unfortunately, we will not be able to answer questions on the morning of the event.
If we need to communicate any last-minute changes to the event schedule we will email you and put a message on the Facebook Event for Coventry Bubble Rush and the main Bubble Rush page @bubblerush5k