BUBBLE RUSH – BRISTOL: EVENT DAY INFORMATION

We’re looking forward to seeing you at Bubble Rush – Bristol on Saturday 14th September. On behalf of everyone at Bubble Rush and our charity partner The Grand Appeal, we want to thank you for taking part and supporting the charity.

This pack has all the information you need to prepare for the day.

Where is it?

Somerdale Pavilion, Tiberius Road, Keynsham BS31 2FF

Getting there:
Bus: The nearest Bus stop is at Keynsham station and is served by services 17, 19A, 432 and 684. From Keynsham station cross at the lights and follow Somerdale Road past the factory until you find the Somerdale Pavilion.

Train: The nearest train station is Keynsham. From the station cross at the lights and follow Somerdale Road to the end.

By car: To reduce congestion on the day please consider car sharing. The nearest postcode for Sat Navs is BS31 2FF.

Car parking:. Please follow the event parking signs and the instructions of the car park marshals

Please travel down the main Somerdale Road past the factory and down into the lower car park at the bottom of Trajectus Way. Pay and Display parking is available at £0.60 per hour.

To save time on the day we recommend you download the RingGo app to your phone and register your vehicle details. On the day use the app to pay – The Somerdale Pavilion, the Location is 15783

Alternatively pay by phone: Telephone number 0203 046 0060 and follow the instructions.

Free parking is available opposite the Keynsham train station at the foot of the hill on Keynsham Road in the overflow car park, however please allow further time to walk to the Bubble Rush event village if you choose to use this.

Please respect the local residents and do not park on the Somerdale Estate.

Where do I register on the day?

Please don’t forget to bring your tickets!
Your tickets were emailed to you when you completed the online sign-up process – check for an email from Eventbrite/Extreme Adventure. If you don’t have this information please email our office (office hours are 9am to 5pm, Monday to Friday).

Please either print your tickets off and bring them with you to the event, or have them ready on your phone as an e-ticket, as you will need this to register and pick up your free t-shirt(s).

When you arrive at the event please make your way to the Event Village and report to the blue and red Registration Tent. We will scan your ticket and you will then be able to pick up your number and your pre-ordered t-shirt for everyone in your group.

Your race number needs to have any medical information and emergency contact details written on the back, and then pinned to your t-shirt before the start of the Bubble Rush.

You can bring your own safety pins, but we will have some pins and pens handy as well.

What time do I need to arrive?
Please arrive in plenty of time to get parked, to register and to pick up your t-shirts, so you are ready for the warm up.

11am start wave: Registration will be open from 9.30 am. The warm up will start at 10.45 am.

12 o’clock start wave: Registration will be open from 10.30 am. The warm up will start at 11.45 am

What happens on the day?
Once you have registered you can enjoy the bubby atmosphere! There will be stalls selling colourful accessories, like sunglasses, headbands and sun visors. All profits from the sale of merchandise will go directly to The Grand Appeal.

There will also be catering units selling refreshments, including hot and cold food and drinks.

Pose for group photos before and after the bubbles in our special FREE selfie tent.

Fifteen minutes before the start there will be a warm up – this is a short fun and family-friendly routine to get you ready to take on the bubbles.

Then there will be a safety briefing and you’ll make your way to the start arch. That’s where we’ll start up the bubble cannons and you’ll be off.

For your safety, and the safety of everyone taking part, please pay attention to the safety briefing and any information given to you by the event staff and marshals at the start and around the course.

What’s the course?
Bubble Rush is a 5k course (3.1 miles) and there will be four bubble stations along the route pumping out different coloured bubbles.

  • The course is two laps of 2.5k so you will go through each bubble station twice.
  • The course is wheelchair and pushchair friendly. We advise that you bring a rain cover to protect the fabric of your wheelchair/pushchair.
  • If you would rather leave your pushchair at the side of the station whilst you go through the bubbles that is fine, just let one of the marshals know.
  • The run isn’t timed, so you can take as long as you need to complete the course.

Once you’ve crossed the Finish don’t forget to pick up your Bubble Rush medal!

Please remember that children under 16 years of age must be accompanied at all times by a paying adult whilst they are on the course. One adult can accompany a maximum of three children under 16.

If you are taking part with young children please keep hold of their hand in the bubbles.

Lost children:
In the event village: The organiser’s tent is the Lost Children point. Please make sure that children in your group are aware of this point and that they know to go there and report to the marshal on duty if they become lost, before or after the run.

On the course: Please tell your child to report to one of the Bubble Station marshals, who will notify the event team.

Photography and Filming:
There will be photographers in the event village and on the course. They have been authorised by the charity and/or the organiser to take photos and video, which we will share on our social media pages after the event. Give them a wave and a big smile as you go by!

We have also invited the local press, including TV and Radio, to cover the event.

In the event Terms & Conditions you have granted us permission to take photos/video and use them to report on the event and use in promotion of future Bubble Rush events. Please inform us if you would not like images of you taking part to be used. You can do this on event day by visiting the Event Organisers Tent and giving us details of your Race Number.

Please share your bubbles with us!
We’d love to see your photos of the day – you can tag us @bubblerush5k on Facebook, Instagram, Twitter and YouTube. For The Grand Appeal it’s @thegrandappeal on Facebook, Twitter and Instagram. Please use the #tags #bubblerush5k and #bubblerush2019

Please take care through the bubbles
Bubble Rush is a fun family-friendly event, but please remember that you are taking part at your own risk. The organisers, Somerdale Pavilion and The Grand Appeal have taken every care to make sure all aspects of the event are organised to ensure you and your family have a safe and enjoyable day.

Please make sure you are aware of the Terms & Conditions of the event and contact us if you have any questions which are not covered by the T&Cs or the information in this document.

FREQUENTY ASKED QUESTIONS

What will happen if there is bad weather on event day?
Bubble Rush is not usually affected by rainfall on the event day. However, if the weather forecast is a cause for concern in the days before the event, e.g. high winds are forecast or ground conditions make it unsafe to use the venue, we will make a decision on whether it will go ahead at least 48 hours before event day.

If we decide to cancel or postpone the event we will notify everyone who has signed up by email and post updates on our Facebook page @bubblerush5k and on this website.

We will always try to rearrange the event for another date and offer the option to transfer your entry to the new date or a refund.

Can I transfer my place to someone if I’m unable to attend?
Yes, but please give us as much notice as possible. The deadline for making a transfer is 5pm on the day before the event. Please email extremeadventureevents@gmail.com with your details and the details of the person who is taking your place, choice of t-shirt and their emergency contact details.

There is no fee for transferring your place.

We are not able to offer a refund if you are unable to transfer your place.

Can my Under 3 year old get a t-shirt and medal?
Children under 3 take part for free, but do need to be registered. This will be done on arrival at the event, when you pick up your t-shirt and race number.

There will be a limited number of XS children’s t-shirts available for sale on the day, you can purchase these at £5 each. If you would like to ensure your little one gets a t-shirt you can purchase a child ticket online before the event.

What should I wear?
You can wear what you like! Any colourful or fancy dress is encouraged. You will be able to buy sun visors, head bands and sunglasses on the day to complete your outfit.

As the bubbles can reach 4 feet deep we advise that children wear eye protection – swimming goggles are perfect!

Remember that you will get a free white Bubble Rush t-shirt to wear through the bubbles. You will also be given a race number – and we need you to fill in details of any medical conditions and an emergency contact on the back of this before you pin it to your t-shirt.

We will have the details of your t-shirt order at Registration, but if you need to change this before the event please email us.

Please be aware that the coloured foam can stain some clothing, although it usually washes out. We recommend that you don’t come along in your best clothes or your newest white trainers!

Can I bring my dog?
No dogs are allowed to take part in Bubble Rush, go on to the course or go into the bubbles. This includes dogs being carried.
This is for the health and safety of all our participants and the dog’s.

Dogs are welcome to accompany spectators but MUST be kept on a lead at all times and they must not be allowed to enter the bubbles.

Our marshals will ask spectators to remove dogs if they feel they are likely to cause a hazard to our runners.

Are Spectators allowed?
Most definitely! Please encourage friends and family to come and cheer you off at the start and finish. We recommend that spectators bring waterproof clothing as we can’t promise that they won’t get wet from the bubbles.

Any spectators wanting to bring a dog need to refer to the information above about dogs at Bubble Rush.

Is there a Bag Drop?
Unfortunately we are not currently able to confirm if the charity will provide a bag drop at this event. Please plan to only bring essential items with you and leave any bags in your car or with spectators.

If the situation changes we will post information on our Facebook page for Bubble Rush Bristol.

Are there toilets at the venue?
There will be toilets in the event village, including a Disabled Toilet, in addition to those available at the venue.

AFTER THE EVENT

There will be no facilities available for you to change, other than the toilets, so please leave a change clothes in your car or with family and friends who are spectating.

Paying in your sponsorship
Thank you for all your efforts to raise funds for by taking part in Bubble Rush.  Everyone at The Grand Appeal is so grateful for your support.

Your registration fee covers the cost of the event only and so every penny or pound you raise will help change the lives of sick children and babies being treated at Bristol Children’s Hospital.

Remember, it’s never too late to start fundraising. You can still set up a fundraising page in a few simple steps by visiting our Bubble Rush Campaign Page, here: https://www.justgiving.com/campaign/grandappealbubblerush2019

If everyone taking part was sponsored just £20, we could all together raise an incredible amount for Bristol Children’s Hospital.

We ask that you don’t bring sponsorship money along on the day for safety reasons

It’s easy to get your money to the charity:
Bring your sponsorship to Grand Appeal HQ. You can find us at 30-32 Upper Maudlin Street, Bristol (BS2 8DJ) – make sure it’s in an envelope with your name and ‘Bubble Rush’ written on it.

  • Pay your sponsorship online, via our website here: https://www.grandappeal.org.uk/donate/ – choose the ‘pay in fundraising’ option.
  • Pay via cheque made payable to ‘The Grand Appeal’ and send to our freepost address: Freepost THE GRAND APPEAL.

If people have ticked the Gift Aid box on your sponsorship form, we need the form as well as they money, so please send that to us via email, or bring send to the above freepost address with your name and event as a note included.

Please make sure all sponsorship reaches us by 14 October 2019.

Any other questions?
Contact Extreme Adventure on 01270 524075 (our office hours are 9am to 5pm)

Email: extremeadventureevents@gmail.com

Unfortunately, we will not be able to answer questions on the morning of the event.

If we need to communicate any last minute changes to the event schedule we will email you and put a message on the Facebook Event for Bubble Rush – Bristol / our Facebook page @bubblerush5k